Privacy Policy

Effective date: 11 July 2026

In plain English

We collect what we need to run your account and study tools — your name, email, institution, and the academic data you enter (grades, plans, timetables).
We don't sell your data, and we don't share your CGPA or grades with your school, employers, or recruiters.
Your data is only visible to you, people in chambers/classes you join, and admins — never the open web.
You can access, correct, or delete your data any time by emailing privacy@chamberos.io.
The full detail is below.

This Privacy Policy explains how ChamberOS ("ChamberOS", "we", "us") collects, uses, stores, and shares information when you use the ChamberOS app and related services (the "Service"). By creating an account, you agree to the practices described here.

1. Who We Are

ChamberOS is operated by Fola Adeyeye, based in Manchester, UK, and built for law students in Nigeria. For questions about this policy or your data, contact us at privacy@chamberos.io.

2. Information We Collect

2.1 Account information

Name, email address, institution, level/year of study, and password (stored in hashed form).

2.2 Academic data

Course grades, GPA/CGPA inputs and calculations, study plans, deadlines, and exam schedules that you enter into the CGPA Tracker and Study Planner.

2.3 Chambers data

Chamber membership, roles, activity feed posts, and announcements you create or that are created about you within a chamber you join.

2.4 Communications

Messages, files, and metadata (timestamps, participants) sent through Group Chat.

2.5 Usage and device data

Log data, device type, IP address, app version, and analytics events (e.g. feature usage) collected automatically.

3. How We Use Information

To provide core features: CGPA calculation, study planning, chamber management, and messaging.
To maintain account security and prevent abuse or fraud.
To communicate service updates, and, if you opt in, product news.
To improve the Service, including through aggregated, de-identified analytics.
To comply with legal obligations.

We do not use your academic data to make decisions about you outside the Service (e.g. we do not report your CGPA to your institution or to employers).

4. Sharing of Information

We do not sell personal data. We share information only in the following circumstances:

With other members of a chamber or class group you join, limited to the information that feature is designed to show (e.g. your name and role in a chamber roster, or messages you post in a group chat).
With service providers who host our infrastructure or provide analytics, under contracts that restrict their use of your data to providing the service to us.
If required by law, court order, or to protect the rights, safety, or property of ChamberOS, our users, or the public.
In connection with a merger, acquisition, or sale of assets, with notice to you where required by law.

ChamberOS currently has no arrangement to share your CGPA, academic records, or chamber activity with employers, recruiters, or your institution. If this changes, we will update this policy and seek your consent before any such sharing begins.

5. Legal Basis and Cross-Border Transfers

For users in Nigeria, we process personal data in accordance with the Nigeria Data Protection Act, 2023 (NDPA) and applicable regulations of the Nigeria Data Protection Commission. Our legal bases include your consent, performance of our contract with you (providing the Service), and our legitimate interest in operating and securing the Service.

Because ChamberOS is operated from the United Kingdom, your data may be transferred to and processed in the UK. Where required, we rely on appropriate safeguards (such as standard contractual clauses) for such transfers.

6. Data Retention

We retain your account and academic data for as long as your account is active. If you delete your account, we will delete or anonymise your personal data within 30 days, except where we are required to retain it for legal, security, or dispute-resolution purposes.

7. Your Rights

Subject to applicable law, you have the right to:

Access the personal data we hold about you.
Correct inaccurate or incomplete data.
Request deletion of your data or account.
Request a portable copy of your data.
Withdraw consent for optional processing (e.g. marketing communications) at any time.
Object to or restrict certain processing.

To exercise these rights, email privacy@chamberos.io. We will respond within the timeframe required by applicable law.

8. Data Security

We use encryption in transit, access controls, and industry-standard safeguards to protect your data. No system is completely secure, and we encourage you to use a strong, unique password.

9. Children's Privacy

The Service is intended for users aged 16 and above. If we learn we have collected personal data from a child under 16 without appropriate consent, we will delete it.

10. Cookies and Analytics

We use cookies and similar technologies (including third-party analytics tools) to understand how the Service is used and to improve it. You can control cookies through your device or browser settings.

11. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of material changes via the app or email, and continued use of the Service after such notice constitutes acceptance of the updated policy.

12. Contact Us

Questions about this policy or your data: privacy@chamberos.io